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Meeting Date:
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Category:
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Type:
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Subject:
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10.13 Approval of the Districtwide Energy Conservation ENGIE Project Contract Amendment/Change Order Ratification |
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Attachment Summary:
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File Attachment:
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Quick Summary / Abstract:
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Staff is bringing a recommendation forward for Board of Trustees' approval of Contract Amendments and Contract Change Orders for contracts that have been previously approved. |
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Background:
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During the process of completing projects the Livermore Valley Joint Unified School District will enter into many contracts, service agreements, and lease agreements. These contracts are required to be, and have been, approved or ratified by our Board of Trustees. As projects progress, contract amendments, or change orders, are often required for a variety of reasons, and are routine occurrences. These changes are most often authorized at an administrative level so as not to delay the project, and then periodically brought forth to our Board for ratification. This best management practice helps to keep our Board informed of any changes to the scope and cost beyond or below the original contract. This process also serves to provide transparency in the project documentation. The contract amendment and change orders presented are within the project budget and do not require an increase to overall projected costs. |
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Status: |
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On February 21, 2023, our Board of Trustees approved the Award of Contract with ENGIE Services U.S. Inc. for the Districtwide Energy Conservation Project (Project) at school sites districtwide. Various changes were made throughout the project. A listing of these changes can be found on Exhibit A of the attached document. The result of all changes was an overall decrease in project costs. Included in this item is a change order for that contract. The change order cost is included in the project budget. |
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Fiscal Impact: |
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Costs associated with change orders are funded with a tax-exempt lease-purchase agreement which will be repaid by the energy savings produced as well as funding from grants and reimbursements. |
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Superintendent's Recommendation
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The Superintendent's recommendation is that our Board of Trustees approve the Contract Amendments/Change Order Ratification. |
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Approvals:
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Recommended By: |
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Signed By: |
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Kayla Wasley - Assistant Superintendent of Business Services |
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Signed By: |
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Torie F. Gibson, Ed.D. - Superintendent |
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Vote Results:
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| Original Motion | | Member Kristie Wang Moved, Member Steven Drouin seconded to approve the Original motion 'The Superintendent's recommendation is that our Board of Trustees approve the Contract Amendments/Change Order Ratification.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Craig Bueno | Yes | | Emily Prusso | Yes | | Kristie Wang | Yes | | Yanira Guzman | Yes | | Steven Drouin | Yes | |
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